Year end rollover

Year end rollover (Calendar Option: Year End Button)

Roll over the database at the end of a financial year.

This command performs a complete end-of-year rollover of all assets. All assets are written away for the old year with final end-of-year depreciation figures, and have their opening values set for the new year.

A rollover can only be performed if the current date (as displayed in the status bar) is in the year's final period.

Starting a Year End rollover

$image\bm4.gif$ Year End roll overs are irreversible! Perform a full backup of all data before beginning.

Select the Year end button from the Calendar form. The following message will appear:

Please check that backups are current. OK to proceed?

When you click OK the rollover will begin. A progress bar will show the rollover's progress as each asset is processed. When the rollover is complete the following message will appear:

Annual rollover completed

If any errors occur Fixed Assets will report all details and restore the database to the state it was before the rollover began.

$image\bm1.gif$ After performing a rollover the List assets window will show depreciation figures for the new financial year only. To view figures from an old, rolled-over year, use the Asset history window.

Rollover details

For each asset:

1. The asset's final end-of-year depreciation is calculated.

2. The asset's record is copied to a historical record

3. The historical record is updated with the end-of-year figures.

4. The asset's accumulated depreciation and opening values are updated for the new year.

Once all assets have been processed, the following steps are also performed:

1. All additions and disposals are marked as historical.

2. A new year is created for the calendar, if necessary.

3. The current date is set to the year opening date.