List assets (Assets menu)

List asset details and depreciation figures.

The Assets list window allows you to view and change all information held about an asset. This includes:

Asset details.
Additions and disposals transactions.
Service maintenance history
Depreciation figures.
Period by Period expense (where used)
Projected depreciation for the next two years.

Finding assets

The Assets list window opens with a searchable list of all your assets and a set of tabs used to access each page of details:

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To locate an asset, either scroll through the list or enter part of its code or description into the Search key field. The list will update itself with only those assets matching the search text as you type. If you select a group, branch or department in the Groupings fields the list will limit itself to assets that match the grouping you've selected.

To view an asset's details, click on the appropriate tab. Part of the list is displayed on each tab, so you can continue searching through the list while viewing details if necessary.

$image\bm4.gif$ Several of the tabs display information that changes depending on the period you wish to look at (for example, the Additions tab calculates total year to date additions for a particular period). To select a period, click the appropriate period button.

Details

The Details tab shows general information about the asset.

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The sub-tabs of this option provide further details:

Details

The asset's descriptive fields: the asset's code, description, serial number and notes etc

Groups/Picture

The asset's grouping details: major group, minor group, branch and department and option for displaying an imageof the asset.

Year opening values

The asset's purchase and cost information, accumulated depreciation as of the start of the year.

Rate and Method: Depreciation method and rate for each ledger.

Transactions

Displays the Additions and Disposals sub-tabs:

Additions

The Additions tab displays all of the asset's additions for the current year.

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A separate addition record is stored for each addition, and will be displayed in the additions list. This shows the date, period and value of each addition. By scrolling through it you can view further information about each addition in the Additions details fields:

Quantity

The addition's quantity, where applicable.

Notes

The reason for the addition.

Revaluation

Whether the addition is a revaluation. Revaluations only affect the accounting schedule.

Acquisition

Whether the addition is an acquisition. Acquisitions record the original purchase of the asset, and are created automatically.

The Total additions fields show the total value of all additions as of the selected period:

Cost of additions

The total cost of all cash additions.

Revaluations

The total of any revaluations for the asset.

Total additions

The total tax and accounting value of additions. The accounting schedule's figure includes all revaluation additions.

Disposals

The Disposal sub-tab displays all of the asset's disposals for the current year.

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A separate disposal record is stored for each disposal, and will be displayed in the disposals list. This shows the date, period and value of each disposal. By scrolling through it you can view further information about each disposal in the Details fields below:

Quantity

The disposal's quantity.

Notes

The reason for the disposal.

Cost/revaluation write backs

The historic cost of the portion of the asset disposed, and any revaluations applying to the disposals.

Depreciation write backs

The accumulated depreciation for the portion of the asset disposed.

The Total disposals fields show the total value of all disposals for the current financial year as of the selected period:

Sale proceeds

The value recovered by the disposals. This will be zero for any assets lost or destroyed.

Less cost w/back

The historic cost of the disposed portion of the asset.

Less reval w/back

Any revaluations applying to the disposed asset.

Plus depn w/back

The tax accumulated depreciation of the disposed asset.

Disposal gain/loss

The total financial gain or loss of the disposals.

Fully disposed

Whether the asset has been fully disposed or not.

Date disposed

The date of the asset's final disposal, if applicable.

Service

The Maintenance details fields hold information specific to the asset's maintenance:

Depreciation

The Depreciation tab summarises the asset's depreciation figures.

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The Asset fields display the asset's depreciation types and disposal information, if any.

Depreciation method

The asset's depreciation method for each schedule.

Depreciation rate

The asset's depreciation rate for each schedule.

Disposal proceeds

The proceeds recovered by any disposals for the asset.

Fully disposed

Whether the asset has been fully disposed or not.

Date disposed

The date of the asset's final disposal, if applicable.

The Year opening values fields show the asset's value at the beginning of the current financial year.

Cost or valuation

The accumulated historic cost since the asset was purchased. The accounting schedule's figure includes all revaluation additions.

Accumulated depreciation

The accumulated depreciation expense.

Opening book value

The tax and accounting book values at the beginning of the year. These are calculated as cost or value less accumulated depreciation.

The Year to date values fields show additions, disposal and depreciation figures as of the selected period.

Additions

The total value of all additions. The accounting schedule's figure includes revaluation additions.

Write backs on disposal

Net write backs for each schedule.

Depreciation YTD

The depreciation expense for the current financial year up to the end of the selected period.

$image\bm4.gif$ The write backs on the Depreciation tab are net totals only. The separate depreciation, cost and revaluation write backs can be viewed on the Disposals tab.

The Period closing values fields show the asset's value as of the selected period.

Cost or valuation

The total cost or value (before depreciation) as of the close of the period.

Accumulated depreciation

The accumulated depreciation as of the close of the period.

Current value

The book values at the close of the period.

$image\bm4.gif$ Accumulated depreciation is calculated as (opening accumulation) - (depreciation writebacks) + (depreciation YTD).

0 The current value is calculated as (closing cost or valuation) - (closing accumulated depreciation), and will equal (opening book value) + (additions) + (net writebacks) - (depreciation YTD).

By Period

This tab displays the monthly expense for every closed period and the current open period. See Period Expense.

Forward projections

The Forward projections tab shows calculated projections for the asset's depreciation in the current financial year and the two years following.

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The Current year closing values fields show the asset's expected value as of the end of the current financial year.

Cost or valuation

The projected cost or valuation (before depreciation) at the close of the year.

Accumulated depreciation

The projected accumulated depreciation at the close of the year.

Closing book value

The projected book value at the close of the year.

The Depreciation next year and Depreciation following year fields show the asset's value at the end of the next two financial years.

Depreciation expense

The projected total cost or valuation (before depreciation) at the close of the year.

Accumulated depreciation

The projected accumulated depreciation at the close of the year.

Closing book value

The projected book value at the close of the year.

Shortcut

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