Calculate group depreciation (Assets menu)

Depreciation by Cost Centre

Calculate depreciation figures for groups.

The Group depreciation window allows you to view depreciation figures for groups and combinations of groups.

Selecting groupings

The Group depreciation window opens with all items of each grouping selected and no depreciation figures calculated. To view a grouping's figures, select the groups and period for which you wish to see the figures and click the Calculate button:

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The Groupings fields allow you to select the group, branch or department you wish to view. Any combination of these is valid.

The Period buttons allow you to specify the period for which you wish to calculate depreciation. The current period will be selected by default. Up to 18 period buttons will be displayed, corresponding to the number of periods in the current year.

The Recalculate Each Asset check box allows you to specify whether the assets selected by your grouping should be recalculated. Each asset's record in the database holds depreciation figures for the current period; selecting this options forces a recalculation for those assets rather than using the values in the database.

$image\bm1.gif$ If you've specified a period other than the current period all affected assets will be recalculated automatically.

Once you've made your selection, click the Calculate button. All depreciation figures for the groupings and period you've selected will be calculated and displayed.

Additions

The Additions tab shows the total of all additions for all assets in your selection.

Cost of additions

The total cost of all cash additions.

Revaluations

The total of all revaluations.

Total additions

The total value tax and accounting value of all additions for the assets. The accounting schedule's figure includes all revaluation additions.

Disposals

The Disposals tab shows the total of all disposals for all assets in your selection.

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Sale proceeds

The value recovered by any disposals. This will be zero for assets lost or destroyed.

Less cost write back

The historic cost of the disposals.

Less revaluation write back

Any revaluations applying to the disposed assets.

Plus depreciation write back

The tax accumulated depreciation of the disposed assets.

Disposal gain/loss

The total financial gain or loss of the disposals.

Depreciation

The Depreciation tab shows depreciation figures for your selection.

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The Year opening values fields show the total year opening values for the selected assets at the beginning of the current financial year.

Cost (inc revaluations)

The accumulated historic costs since the purchase dates to the beginning of the current year. The accounting schedule's figure includes all revaluation additions.

Accumulated depreciation

The total accumulated depreciation for the assets to the beginning of the year.

Opening book value

The tax and accounting book values at the beginning of the year. These are calculated as cost or value less accumulated depreciation.

The Year to date values fields show the total accumulated additions, disposals and depreciation expenses for the selection up to and including the selected period.

Additions

The total value of all additions. The accounting schedule's figure includes revaluation additions.

Write backs on disposal

Net write backs for each schedule.

Depreciation expense

The year to date depreciation expense for the selection.

The Period closing values fields show the period closing values for the selection at the end of the selected period.

Cost or valuation

The total cost or value of the selection (before depreciation) as of the close of the period.

Accumulated depreciation

The accumulated depreciation as of the close of the period.

Current value

The book values at the close of the period.

$image\bm1.gif$ Closing cost is calculated as (opening cost) + (additions) - (cost write backs)

Accumulated depreciation is calculated as (opening accumulation) - (depreciation write backs) + (depreciation YTD).

The current value is calculated as (closing cost or valuation) - (closing accumulated depreciation), and will equal (opening book value) + (additions) + (net write backs) - (depreciation YTD).

Projections

The Projections tab shows projected depreciation figures for your selection.

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The Current year closing values fields show the calculated projections for the selection's depreciation at the end of the current financial year.

Cost or valuation

The projected cost or valuation (before depreciation) at the close of the year.

Accumulated depreciation

The projected accumulated depreciation at the close of the year.

Closing book value

The projected book value at the close of the year.

The Depreciation next year and Depreciation following year fields show the selection's value at the end of the next two financial years.

Depreciation expense

The projected total cost or valuation (before depreciation) at the close of the year.

Accumulated depreciation

The projected accumulated depreciation at the close of the year.

Closing book value

The projected book value at the close of the year.

By Period

This shows the monthly expense for closed periods & currently open period.

Shortcut

Ctrl + D