Administration options (Administration menu)

Administration options

The Administration options window allows you to set database properties, asset defaults, and data entry rules.

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Database properties
Default settings
Data entry rules
Depreciation rules

Database properties

The Database properties tab allows you to set company-specific information.

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Database title The database title is used to identify the company database, and is printed at the foot of each report.

Start month The start month is used to determine the beginning of the financial year when creating a calendar for a year. This has no effect at any other time.

Default settings

The Default settings tab allows you to set company wide defaults to minimise the task of adding an asset.

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Each of these fields will be the respective default used when an asset is added.

For depreciation methods, Group level defaults override company level defaults

Branch The default branch.

Department The default department.

Major group The default major group. Note that the asset (minor) group needs to be selected for each asset.

Depreciation methods The Tax and Accounting fields control which depreciation methods should be selected when an asset is created.

It is better to set Depreciation rates and method defaults at the Asset (minor) group level. Learn More

Data entry rules

The Data entry rules tab is used to allow or restrict changes to assets..

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Setup Mode This option allows you to enter assets purchased before the current financial year, and to delete incorrectly entered assets.

Setup mode should be disabled once your historical data has been entered.

When you are first setting up a company, assets acquired prior to the start of the current year should be added as existing assets rather than as new assets.

To add existing assets, turn on the Setup option. You will then be given the choice between adding a new asset or an existing asset whenever you use the New asset command on the Assets menu.

$image\bm4.gif$ Setup mode overrides a number of program controls to allow quick set up. You should turn this option off before normal use.

Allow changes to closed periods This option allows you to enter acquisitions, additions and disposals to closed accounting periods.

Depreciation rules

The depreciation rules are used to control asset transactions, and enforce country options for relevant tax legislation (Australia and New Zealand)

New Zealand

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Australia

Include depreciation in year of disposal (Tax and Accounting ledgers)

This option indicates that depreciation should be calculated in the ledger for assets in the year of disposal. Standard accounting practice is for this to be the case; disabling this option will mean that no depreciation is calculated for the year of an asset's final disposal.

New Zealand: The tax ledger forces this setting to off. This can be overridden for individual assets (buildings) on the Enter transactions window.

Australia: The tax ledger forces this setting to on.

Use Daily Basis. (Tax and Accounting ledgers)

This option indicates that depreciation for any part years should be calculated on a daily basis instead of by period.

New Zealand: The tax ledger forces this setting to off. (By Period)

Australia: The tax ledger forces this setting to on. (Daily Basis.)

Note that all assets will need to have their depreciation recalculated if these options are changed. You will be asked whether this should be done immediately or left to be done automatically later.

$image\bm4.gif$ If security is in effect, you need Level 8, All or Company Options to access this form. Learn More